Specialists in Document and Data Management


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Specialists in Document and Data Management
Services - Medical Records 
Medical Records - Chart Scanning Simplified 

Do you still have paper charts to deal with in the office and in storage? 

Document Imaging Management 

If you could find an easier way to get them scanned up and be done with them once and for all would you jump at the chance? Well now there's a way to do just that using some really neat technology. 

Completing the transition to a truly paperless practice can be a daunting task when you think about the sheer volume of patient history that has to be scanned from tens of thousands of charts. Getting rid of those paper charts is the final step in realizing the true benefits of your EMR and dramatically increasing your practice's return on investment. 

Beyond the clinical convenience and the financial benefits of taking the paper out of the picture, there's actually a considerable amount of malpractice exposure in letting the paper linger too long after your implementation. A recent Harvard study reports clinics that continue keeping some portion of patient history on paper are 75% more likely to have to settle a malpractice suit compared to their counterparts who are able to access the complete patient record electronically. 

What's more, in the last 15 years the average jury award in malpractice cases has quintupled to over $5 million. So, if risk management is important to you and your clinic, it's time to finish scanning those paper charts that are still lurking about. What's standing in the way of having a truly paperless practice? More often than not, it's the scanning process itself which traditionally involves a highly time intensive and tedious workflow. Scanning each individual tabbed section, labeling it, and linking it to appropriate electronic patient record can take quite a bit of time per chart. Depending on how many pages are involved per section, the process takes anywhere from seven to twelve minutes on average. 

When you multiply the process by repeating these steps for five thousand, ten thousand or fifty thousand or more charts your looking at a project that can easily require over 10,000 hours of scanning time for a group that has been in practice for a few years. That works out to over 250 weeks of scanning, presuming that you have someone on staff that can allocate seven hours a day to the project, is very dedicated, highly productive in their work, and doesn't loose their marbles through all the monotony. That's nearly 5 years of scanning charts. All day. Every day. 

The solution to capturing the avalanche of information trapped in the old charts is to simplify the process. Reducing the number of steps involved is the key to simplifying the process, and it's also the key to accelerating the timeframe. A dedicated batch-­- capture system, like ChartCapture, can reduce your project time from years into months because it dramatically reduces the number of steps involved in the process. Ultimately, it enables your staff to eliminate dozens of steps per chart while capturing every page of the entire chart even faster than having someone comb through and abstract select documents. 

A batch-­-capturing system enables you to drop all of the tabbed sections in the feeder at once and scan the entire chart in a single step because the capture system handles the indexing and labeling then automatically links the scanned documents to the appropriate patient's electronic record in the EMR. 

For example, it typically takes less than 90 seconds to capture an entire 70-­-page chart with nine indexed tab sections. It also flawlessly preserves the integrity of every page because it captures the documents in full-­- color. So, once scanned, you can shred the originals, reclaim the office space and eliminate your off-­-site storage fees. This type of system can be installed in about sixty minutes, only requires twenty minutes of training for records personnel and typically pays for itself within a matter of a few months because you avoid the ongoing labor costs and long-­-term storage fees of a multi-­-year project, not to mention the headaches and frustration. 

Document Imaging Management 

If you would like to learn more and see some real-world case studies visit ChartCapture. Then contact Paperless Solutions for details about how a batch-capture solution can make a difference for your clinic. 

We are the logical choice for scanning your medical records 

Document Imaging Management 

Paperless Solutions specializes in content and document services. We provide solutions in protecting company data, assets, intrusion from personnel, corporate espionage, and disasters that put companies out of business. 

Providing electronic document management solutions for over 35 years. We provide a complete line of conversion services and systems, using highly skilled personnel who are HIPAA trained using state-of-the-art equipment to ensure that patient privacy is maintained. 

We also provide and assist in incorporating processes and work flows to achieve best-practice, quality control, or required certification in numerous areas. 

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Financing Available” for all projects.